This Privacy Policy (hereinafter referred to as the "Policy") provides information regarding the processing of your personal data.
The non-profit organization named "PHILODASSIKI SOCIETY OF ATHENS ENVIRONMENTAL AND CULTURAL ASSOCIATION," based in Athens, at Herodotou Street No. 10, P.C. 10675, with VAT number 090174149 and legally represented, tel. 2107220866, e-mail:
- What is personal data?
Any information that is related to a person (the "Data Subject") and can be used directly or indirectly to identify them is considered personal data under the law. Such data includes, for example: Name, phone number, address, bank account details, e-mail, IP address, etc.
If there is any doubt, any personal information is considered personal data.
- What is sensitive personal data?
Sensitive personal data refers to information about a person related to the following:
- Racial or ethnic origin
- Political opinions or participation in a trade union
- Religious or philosophical beliefs
- Physical, physiological, medical, or genetic information
- Social welfare, sexual life
- Criminal prosecutions and convictions of the individual.
- What is Personal Data Processing?
Any action or set of actions performed with or without the use of automated means, on personal data or sets of personal data, such as collection, registration, organization, structuring, storage, adaptation or alteration, retrieval, searching for information, usage, disclosure through transmission, dissemination, or any other form of distribution, association or combination, restriction, erasure, or destruction.
- What data do we collect?
We ensure that we only collect data that is absolutely necessary to fulfill the purpose for which it was provided and is used exclusively for the purposes for which it was collected. Except for any data collected via cookies, the data is limited to what you have explicitly provided for a specific purpose and only if you have given your consent, including any photographic material.
Identity data, i.e., name, surname, gender, VAT number, date of birth, photographic and video material
Contact data for sending products or gifts, i.e., postal address, email address, phone number, billing details, visit information, location information
Non-personal data, such as IP address, browser type used, device type, local time zone.
- How do we use your data?
The processing of your data is carried out either by the authorized personnel of the Philodassiki or through information systems and electronic devices by our Organization and, exceptionally, by third parties, who, having contractually committed to maintaining confidentiality and protecting your data, process it exclusively and only for the purposes for which it was provided.
In general, your data is processed to provide you with the following services:
- Processing Requests for the “Friends Program”: The Organization uses your data to process your requests to join the “Friends Program” and to send you updates on its activities, such as special tours of the Forest organized exclusively for the Friends of the Organization, as well as for general compliance with its obligations to you through your participation in the “Friends Program”.
- Processing Sponsorship or Donation Requests: The Organization uses your data to process your sponsorship or donation requests, as well as for general compliance with its obligations to you in connection with your sponsorship or donation.
- Financial Transactions: The Organization uses your data to perform billing based on financial transactions due to donations, sponsorships, or participation in the “Friends Program”.
- Voluntary Actions: The Organization uses your data to process applications for participation in volunteer activities and to organize volunteers.
- Photographic and video material: For the purpose of organizing and promoting its activities and actions (e.g., volunteer actions, activities in collaboration with sponsors or other partners), the Organization has an electronic archive containing photographic and video material (e.g., souvenir-style photos and videos related to our actions). The collection and publication of such material on our website and its general public sharing is subject to the condition that the individuals (subjects) depicted have provided their prior, free, and explicit consent for the aforementioned purposes.
- Social Media: The organization has official accounts on Facebook: https://www.facebook.com/philodassiki.org, Instagram: https://www.instagram.com/philodassiki/, and LinkedIn: https://www.linkedin.com/company/philodassiki-society-of-athens/. Through these platforms, we process certain data (such as your username and photo). The purpose of this processing is to provide updates on our activities or to communicate with you by responding to messages you send. This processing occurs only with your consent, given by liking/following any of the aforementioned pages, and you can withdraw it by unfollowing or unliking the pages. The Philodassiki encourages users to submit comments on posts made on its social media pages as part of an open dialogue, always with respect for different opinions. We are not obligated to monitor the content of the comments submitted by users; however, we reserve the right to remove any content we deem to violate current legislation or the terms of use of the platform, such as offensive, vulgar, pornographic, threatening, advertising content, or content that infringes intellectual property rights or contains false statements about any individual. We also reserve the right to block users who submit such content. The organization is not responsible for the way Facebook, Instagram, or LinkedIn process your data. Please review the privacy policies of the respective platforms you use through their respective websites.
- Communication: The Organization uses your data to respond to the requests/inquiries you submit, e.g., through the contact form.
- Sending Newsletter: The Organization provides you the option to choose, if you wish, to be informed via your email address about promotional activities of the Organization (e.g., new products/sponsorships or actions, offers, etc.).
- Job Opportunities: The Organization processes your data to evaluate your qualifications and skills for the position you applied for or for another position within the Organization, as well as for communication purposes related to this.
- The Organization uses your data to tailor the advertisements displayed to you online according to your interests, preferences, and other characteristics (as described below).
- The Organization uses your data when required by law to share or use it.
- The non-personal data automatically sent to us by your browser may be used to create aggregate statistics about our website visitors. Non-personal data may also be used for various business purposes, such as providing services to sponsors, fraud prevention, market research, and improving our website. Please check your browser settings if you wish to find out what information is transmitted by your browser or if you want to change your settings.
- Why do we process your data?
We collect your data for the purposes of providing products and/or services, including but not limited to:
- Processing requests for donations, sponsorships, participation in the Organization’s Friends program, and issuing the corresponding receipts.
- Monitoring, improving, and adapting to your preferences and choices regarding our activities, sponsorships, donations, and participation in our Friends program.
- Sending information about our activities via email.
- Sending gifts and other products to your postal address, provided you have joined the “Friends Program”.
- Conducting satisfaction surveys and sending newsletter about our activities.
- Evaluating applications and CVs for potential employment with our Organization.
- The Organization does not knowingly collect Information or Data from/about minors under the age of 16 without verifiable parental or guardian consent.
We do not knowingly collect or ask for personal information from anyone under the age of 16, nor do we allow anyone under 16 to provide us with their personal details, without verifiable parental or guardian consent. If you are under 16, do not send us information about yourself, including your name, address, phone number, or email address, unless you have permission from your parent or guardian. If we learn that we have collected personal information from anyone under the age of 16 without the consent of a parent or guardian, we will delete this information as soon as possible.
Minors under the age of 16 may delete or request the deletion of content and information they upload on the Website.
If you believe we may have any information from or about anyone under the age of 16 or if you wish to delete content and information, please contact us at
- Who are the recipients of your data?
Our organization guarantees that it will not disclose, transfer, or share your data for any purpose or use unless such action is required by applicable law or requested by public or judicial authorities.
Access to your data is limited to the essential personnel of our Organization, who are bound by confidentiality agreements, and to businesses or organizations we collaborate with, which process your data as Joint Data Controllers or Processors on our behalf, following our instructions.
- How do we ensure that Processors respect your data?
The Processors acting on our behalf have agreed and are contractually bound by our Organization:
- To maintain confidentiality,
- To not send your data to third parties without the Organization’s permission,
- To take appropriate security measures,
- To comply with the legal framework for personal data protection, particularly Regulation 679/2016/EU (otherwise known as GDPR).
- Website Links
In order to provide certain services and goods on our website, we enter into contracts with other companies and individuals. These additional services and goods may include hyperlinks to other websites from our site. The privacy practices of the Philodassiki Society of Athens may not apply to third-party websites. Each time you leave Philodassiki’s website, we have no control over what information may be collected from you, nor do we control how third parties may use this information. For example, when you click on the name of a payment service provider on Philodassiki’s website, you will be redirected to the provider's site (even if the Philodassiki’s name/logo appears on the screen). This provider's website should have its own privacy policy that applies to transactions on their site. It is important to carefully review third-party privacy policies before using any services or programs offered.
- Terms for Newsletter Subscription
By agreeing to subscribe to the Philodassiki Society of Athens’ newsletter, you consent to receive from us recurring text or image messages at the provided email address, as well as phone calls with opportunities for donations, sponsorships, and ways to participate in our mission to protect nature and the environment.
There is no charge from the Philodassiki Society of Athens for receiving text or image messages.
The Philodassiki Society of Athens will not be responsible for any delays in receiving any message, as delivery is subject to effective transmission by your service provider.
If you have any questions, you can contact us either (a) at the postal address: Herodotou Street No. 10, Athens, Zip Code 10675, (b) by calling +30 210 7220866 Monday to Friday, between 9:00 AM - 5:00 PM (Eastern European Standard Time - GMT+2) or (c) by sending an e-mail at
- When do we delete your Data?
We retain your Data only for as long as necessary to fulfill the purpose for which you provided it and in compliance with applicable legal requirements.
Your consent for receiving the newsletter is kept for as long as the newsletter is being sent to you by the Organization, unless you choose to unsubscribe.
CVs that you submit via any means to the Philodassiki for a job application are kept for three (3) years, unless you specify that you wish them to be retained for a shorter period or deleted.
Regarding the publication of photographic/video material on our website, its general sharing will continue until the possible revocation of the consent provided by the individuals depicted, and in any case, for a period of two (2) years from the posting of the respective photographic material or video.
- Is Your Data Safe?
Philodassiki is committed to safeguarding your Data.
Recognizing the importance of the security of your Personal Data, we have implemented all appropriate organizational and technical measures, which are continuously improved based on technological advancements, with the sole purpose of ensuring the security and protection of your Data from any accidental or unlawful processing.
- What are your rights?
You have the following rights:
- Access to your data
- Correction or Deletion of your data
- Portability of your data
- Restriction of the processing of your data
- Objection to the processing of your data
- Withdrawal of your consent for the use of some or all cookies and consequently for the processing of your data.
- How can I exercise my rights?
To exercise the above rights, you can submit your request to the central offices of the Organization either (a) by postal mail at: Herodotou Street No. 10, Athens, ZIP Code 10675, or (b) by calling us at +302107220866 Monday to Friday, from 9:00 a.m. to 5:00 p.m. (Eastern European Winter Time - GMT+2), or (c) by sending an email to
In case you believe that the processing of your personal data violates the applicable data protection law, you have the right to file a complaint with the Hellenic Data Protection Authority (postal address: Kifisias Ave 1-3, ZIP Code 115 23, Athens, phone: +302106475600, email:
- Changes to the Personal Data Protection Policy
This Personal Data Protection Policy may be modified at any time. Therefore, we recommend that you regularly check this Policy. This version was effective as of 19-11-2024. In case of any modification, the date of the modification will be indicated. The most recent version of the Personal Data Protection Policy shall always be considered as the valid one.
- When do we respond to your requests?
We respond to your requests free of charge and without delay, and in any case, within one (1) month from receiving it. However, if your request is complex or there is a large number of requests, we will inform you within the month if we need an additional two (2) months to respond.
If your requests are manifestly unfounded or excessive, particularly due to their repetitive nature, the Organization may charge a reasonable fee based on the administrative costs for providing the information or carrying out the requested action, or may refuse to follow up on the request.
- Where can you inquire about the status of your request?
For information regarding the status of your request, you can call +302107220866 on Monday to Friday, from 9:00 a.m. to 5:00 p.m. (Eastern European Winter Time - GMT+2), or send an email to